Exporting from LecShare
Manual Checking
Before exporting your work, it is important to do a manual check for accessibility. There are some things that require human input to evaluate. All the items that LecShare identifies in red represent that some accessibility information is missing. Items identified in green represent that the information is okay and does not require review. Items identified in yellow represent a warning and require a thoughtful decision as to how to address the accessibility issues.
Export Options
To export, go to the File menu and select Export. This will open a dialog box with a number of options for you to fill in:
Export Options
Title of Presentation: The title will appear at the top of page of the presentation (it is stored as an h1 tag).
Optional Meta Tag Information:
This information is stored within each HTML page and gives basic information to anyone accessing the site. It can be used by search engines to aid in searching your page and it can also be used by databases to help classify your presentation.
Author: The author of the presentation or department.
Keywords: Any keywords (comma separated) to describe the presentation.
Description: A brief textual description of the presentation.
Date: The date the presentation was published.
Version: The version of the presentation.
Copyright Information: Any copyright information associated with this presentation. (NOTE: This does not prevent your presentation from being copied. It simply states who has the copyright to this presentation.)
Other options:
LecShare provides another of options upon export. The Table of Contents feature is a nice feature that creates a simple way to navigate the presentation.
Include Table of Contents (RECOMMENDED): This will create a Table of Contents based on the slide titles. The Table of Contents will appear to the left of the slide on the web page. This allows users to instantly jump to any slide in the web site. If the Table of Contents is included the dimension of the slides will be 480 x 360. If the Table of Contents is not included the dimension of the slides will be 720 x 540. NOTE: If the Table of Contents are included, thus producing images of the slides that are 480 x 360, the user can select any slide to open up a larger view if needed.
Include Lecturer’s Notes: This option exports the notes typed in the Lecturer's Notes section in Microsoft PowerPoint. The Lecturer's Notes can be used for transcripts of the audio in LecShare Pro.
Create a .zip Archive: This will create a zip archive of the web site. This can be useful for archiving or sending to other people.
Create Microsoft Word Document (Slides Only): This exports the presentation to a Microsoft Word document. There are options to include images of the slides and the lecturer's notes. This file can then be distributed to people to takes notes directly on their computers. Please note, the Microsoft Word export is not completely accessible. It is designed primarily for people to take notes in. For a presentation to be accessible, the HTML version should be exported in addition.
Output and Posting
Output Directory and File Names
All of the files will be exported to the folder specified.
PLEASE NOTE: If there are any files in the folder with the same name they will be deleted. Other files already existing in the folder will not be deleted.
It is recommended to always export to a new folder or delete all the files from a folder first. If you export to a folder that has previously been exported to, LecShare will only overwrite the files and folders with the same file name as the current export. If the presentation changes much between exports there is a chance that there will be files from the previous export that will not get deleted.
The HTML export will produce a single index.htm file plus various support folders. These support folders are "web_data", "css", "images", and "js". (The "js" folder is only produced when audio is exported – LecShare Pro feature.) All of these folders and their contents are necessary for your HTML presentation to display correctly.
The file names will be generated from the name of the original PowerPoint presentation, when appropriate. LecShare will modify the name to be appropriate for the web as well (no spaces or capital letters). Learn more about file names on the Web.
Posting and Validation
You are now ready to post to a web page. Remember, you will need to post the index.htm file and all the support folders. They must remain with the same file and folder relationships as the export. You can publish web pages on your uDrive. For more information, go to the Web Publishing documentation provided by Central IT.
Link to the index.htm drive to start the presentation.
The final step whenever you publish web pages should be to validate the code on a web page and manually check it for common accessibility errors. For more information, go to the Checking Web Pages for Accessibility documentation.